Description

• Prepare and maintain  all department related cost logs/ trackers
• Ensure department accruals are submitted to Finance on a monthly basis
• Reconcilation of monthly  figures with Finance system
• Prepare all department related Purchase Requisitions
• Perform receipting of goods/services in D365/Medius so as to facilitate processing of invoicing
• Based on supplier quote s, as and when instructed, prepare all Purchase Requisitions,  and Contract call -offs for allocated site(s) .
• Ensure D365/Medius queue is cleared every 1 -2 days
• Collect, scan and input into D365 all employee & subcontracted labour timesheets by CoB each Monday for the prior week (or next working day for monthly based employee timesheets)
• Maintain  equipment subcontractor tracking sheet, ensuring all delivery notes are recorded no later than 2 days after delivery
• Resolve any queries arising from draft POs
• Management of Petty Cash ensuring all transactions are recorded and cash in hand balances with statement 
• Answer telephone and deal with enquiries
• Manage general department office consumables needs and upkeep .
• Charged  with   collating   weekly  and  monthly   timesheets   and  maintaining   holiday  planner;  updating operational registers.
• File all base documentation
• Any other duties assigned within the parameters of this role

• Ensure safe -working practices at all times.
• Participate in Safety meeting where necessary and take minutes.
• Empowered to “stop the job” if an action is considered unsafe and report to line supervisor.

• Comply  with all relevant company  work instructions  and  procedures for each job function. 
• Suggest any improvements to improve service delivery and amend work instructions.
• Comply with the company procedures.
• Comply with Level 1 of HSE Employee Responsibility  and Accountability.
• Comply with Level 1 and 2 of the organization’s Values & Behaviours.

• Accuracy of data
• Accuracy of invoices
• Adherence to project timelines and milestones
• Adherence to procedures
• Customer satisfaction
• Compliance  statistics

• CAT/ CIPS or equivalent in related cost function field
• Project Management Certification would be considered an asset
• Knowedge and understanding of cost monitoring and controlling  mechanisms
• Microsoft Office experience essential
• At least One (1) Year Experience working in the oil and gas Industry
• Familiar with working in a demanding office environment environment
• Experience in dealing with competing demands