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EXECUTIVE ASSISTANT


Full time Posted On 12.05.2022 Expire On 12.19.2022 Employer

Description


EXECUTIVE ASSISTANT
 
Description
An executive assistant helps the executive for whom they work with tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job.
 
Key Responsibilities:
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute emails, correspondence memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  • Draft, review, and send communications on behalf of company executive(s)
  • Any other duties as assigned relating to the job role
 
Qualifications, Experience & Skills:
  • Proven experience as an Executive Assistant, Virtual Assistant or Office Admin Assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree: additional qualification as an Executive assistant or Secretary will be a plus


Overview


Guyana Shore Base Inc (GYSBI)
col-narrow-left   

Job ID:

44971

Title:

EXECUTIVE ASSISTANT

Location:

,

Category:

Admin-Clerical, Customer Service

Salary:

col-narrow-right   

Employment Type:

Full time

Posted:

12.05.2022


Tags


Administrative-Clerical : Administrative Support, Data Entry-Order Processing, Executive Support, Filing-Records Management, General-Other: Administrative-Clerical, Office Management, Reception-Switchboard, Secretary-Executive Assistant


Job Requirements


Qualifications, Experience & Skills:
  • Proven experience as an Executive Assistant, Virtual Assistant or Office Admin Assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree: additional qualification as an Executive assistant or Secretary will be a plus

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